Exhibitor Insurance Links for Trade Show Halls
Exhibitors buy their own booth liability coverage through one link, with your hall and the show organizer named as additional insured.
Set up my link →How insurance works at trade show halls
Exhibitor insurance requirements are standard in this industry and routinely ignored in practice. The exhibitor kit says $1,000,000 and names three parties; a third of exhibitors send something that doesn't satisfy it, and the show organizer processes those by hand in the two weeks before move-in.
The small exhibitors are the problem, not the large ones. A national brand's risk department produces a certificate in a day. A regional company with eight employees taking a ten-by-ten booth does not have a risk department.
A link in the exhibitor kit lets that company buy coverage for the show dates, with the hall, the organizer, and the general service contractor all named, and sends the certificate to the people who need it.
What you're actually exposed to
- An attendee is injured at an exhibitor's booth, by a demo, or by a product sample.
- An exhibitor's booth build, rigging, or freight damages the hall floor, walls, or utilities.
- An exhibitor's own staff is injured during move-in or move-out.
- An exhibitor sends a certificate that names nobody, and move-in day is tomorrow.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your hall. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your hall is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
Why do exhibitors need their own coverage?
Because each booth is an independent business operating on the floor. The organizer's policy and the hall's policy are generally not written to respond to a claim arising from an exhibitor's own booth, demo, or product.
Can the hall, the organizer, and the service contractor all be named?
Yes. The link is configured with every party your exhibitor kit requires, so each policy lists them all without the exhibitor having to interpret the kit.
Does coverage include move-in and move-out days?
A policy written for the show's full run of dates covers the exhibitor's activity across move-in, show days, and move-out, which is when most booth injuries actually happen.
What does the link cost us?
Nothing. Set-up is free and the renter or vendor pays for their own policy.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.