Insurance Links for School Gymnasiums
Community groups renting your gym buy their own liability coverage through one link, with the school district named as additional insured.
Set up my link →How insurance works at school gymnasiums
Community use of school facilities is a policy obligation in most districts and an administrative burden in all of them. Youth leagues, church groups, scout troops, adult rec leagues, and craft fairs all want the gym on evenings and weekends.
District facility-use forms require a certificate naming the district and the board. The groups filling them out are coached by volunteers, and the certificate they return — when one comes back at all — frequently names nobody.
A link preloaded with the district's exact naming requirements lets a volunteer satisfy a district requirement in a few minutes, and gives the facilities office one consistent document instead of a folder of mismatched PDFs.
What you're actually exposed to
- A participant is injured during a community group's use of the gym or the grounds.
- A youth league operates for a full season with no coverage on file.
- A craft fair or fundraiser in the gym brings vendors with no coverage of their own.
- The district and board must both be named and the certificate on file names neither.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your district. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your district is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
Can the district and the board both be named?
Yes. The exact legal names and addresses your facility-use agreement requires are built into the link, so each policy lists them consistently.
Can a youth league cover a whole season?
Yes. An annual policy is usually the right fit for a group using the gym weekly, and the link offers it alongside single-date coverage.
Does this work for fundraisers and craft fairs in the building?
Yes. The group running the event uses the whole-space link, and the booths inside it use the vendor link.
What does the link cost us?
Nothing. Set-up is free and the renter or vendor pays for their own policy.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.