Vendor Insurance Links for County Fairs
One link for every vendor in your fair. Each certificate names the fair — and the county — as additional insured, and comes back to you before move-in.
Set up my link →How insurance works at county fairs
A county fair is the largest single gathering of independent businesses your county sees all year. Food concessions, commercial exhibitors, crafters, entertainers, photographers, kettle corn, a man selling hot tubs next to a man selling windows — a few hundred separate businesses, all on your grounds, in the same ten days.
Your vendor contract already requires each of them to carry liability coverage and name the fair. The requirement isn't the problem. The problem is that the packet goes out in February, the certificates trickle in through July, and the last twenty show up during move-in week — the week nobody on a fair board has a spare hour to read a certificate and check whether the limits are right and the county was actually named.
A vendor link moves that work off the board. One URL goes in the vendor packet. Each vendor buys coverage for the dates they're actually on the grounds, and the certificate — naming your fair, your association, and your county exactly as your contract requires — is generated and emailed to you without anyone asking twice.
What you're actually exposed to
- A fairgoer is burned at a food concession, or injured by a vendor's fryer, grill, or propane setup.
- An exhibitor's tent, canopy, or display comes down in an afternoon wind and injures someone walking by.
- A vendor's generator or extension cord starts a fire in a commercial building.
- A product sold at the fair injures someone a month later, and the vendor has already left the county.
- A suit names the fair association and the county together, and the only policy anyone can produce is the fair's own.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your fair. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your fair is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
Do county fair vendors need their own insurance?
Nearly every fair requires it, and for good reason — each vendor is a separate business, so the fair's own policy generally won't respond to a claim caused by a vendor's booth, equipment, or product. The usual requirement is a general liability policy for the dates the vendor is on the grounds, commonly $1,000,000 per occurrence, with the fair named as additional insured.
Can a vendor cover the full run of the fair, including set-up and tear-down?
Yes. Coverage can be written for the whole run with the move-in and move-out days included, which is what most fair contracts actually require. A one-off vendor working a single Saturday can buy just that day instead.
Can the county be named along with the fair association?
Yes. Your link is configured with every entity your vendor contract requires — the fair association, the county, a fairgrounds district, a 4-H council — with the exact legal names and mailing addresses, so each certificate comes back right the first time.
What about the carnival or midway operator?
Midway operators normally carry their own commercial coverage and provide a certificate directly, so they generally don't need your link. It's the independent food and merchant vendors — the ones who show up with a trailer and a folding table — where the chasing actually happens.
Do 4-H and FFA exhibitors need a policy through the link?
Usually not. Youth exhibitors are typically covered under a program or association policy rather than a commercial one, so the link is aimed at the vendors selling at your fair, not the kids showing livestock. Check how your own contract words it.
Our fair is one week a year. Is it worth setting up a link?
That's exactly the case it suits. Set-up is free and there's nothing to maintain between fairs — the link sits dormant, and the one URL goes in next year's vendor packet unchanged. The work it removes is concentrated in the weeks when your board has the least time.
What does the link cost us?
Nothing. Set-up is free and the renter or vendor pays for their own policy.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.
How does our fair get named as additional insured?
Automatically. Your exact legal name and mailing address are built into your link, so each policy bought through it names our fair as additional insured without anyone having to request an endorsement from an agent.