Insurance Links for County Fairgrounds
Two links for your grounds: one for groups renting the whole property, one for the vendors working their events. Certificates come back automatically.
Set up my link →How insurance works at county fairgrounds
County fairgrounds are two businesses wearing one hat. For two weeks a year you run the fair. The other fifty weeks you rent buildings and arenas to gun shows, rodeos, quinceañeras, swap meets, 4-H events, and whoever else needs covered space in the county.
Those two businesses have different insurance problems. The renter taking a building for a weekend needs their own event coverage naming the fairgrounds and usually the county. The hundred vendors inside the fair each need their own, because the fair's policy doesn't sit behind a funnel cake trailer.
Most grounds handle this with a filing cabinet and one very patient staff member. Two links handle it without either.
What you're actually exposed to
- A patron is injured at a renter's event in a building, arena, or barn.
- A food or carnival vendor's equipment causes a burn, a fire, or an injury during the fair.
- An animal event, rodeo, or motorsport brings exposure the grounds' own policy never contemplated.
- The county and a fair board both need naming, and renters' certificates list neither correctly.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your fairgrounds. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your fairgrounds is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
Do we need one link or two?
Most fairgrounds need both. A whole-space link for groups renting your buildings or arenas, and a vendor link for the booths, food trailers, and exhibitors working inside events. You can set up either or both on the same form.
Can the county be named along with the fairgrounds?
Yes. The link is configured with every entity your agreements require — the fair association, the county, a fair board — with exact legal names and addresses.
What about rodeos, motorsports, and animal events?
Those are higher-exposure activities and eligibility varies. The link asks about them up front, so a renter learns before they pay whether their event can be written.
Can a vendor cover the full run of the fair?
Yes. Coverage can be written for the full run of dates including set-up and tear-down, or for a single day for a one-off vendor.
What does the link cost us?
Nothing. Set-up is free and the renter or vendor pays for their own policy.