Insurance Links for Convention Centers
Show organizers and exhibitors buy their own liability coverage through one link, with your convention center named as additional insured.
Set up my link →How insurance works at convention centers
A convention center's license agreement puts the insurance obligation on the licensee, and for a large national show that works — their risk department produces exactly what you asked for.
It stops working at the edges: the regional association's annual meeting, the consumer show run by two people, the community event in your smallest hall. Those licensees have the same obligation and nothing resembling the same capability.
And underneath every show sits the exhibitor floor, where hundreds of independent businesses operate booths your building's policy was never meant to answer for.
What you're actually exposed to
- An attendee is injured on the show floor, in a meeting room, or in a public corridor.
- An exhibitor's booth build, rigging, or demo damages the building or injures someone.
- A general service contractor or decorator damages floors, walls, or utilities during move-in.
- A small licensee can't produce a compliant certificate and the event is days away.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your center. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your center is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
Do we need both an organizer link and an exhibitor link?
Most centers do. The organizer's policy covers the show as an event; it generally doesn't respond to a claim arising from an individual exhibitor's booth, demo, or product.
Can the center, the authority, and the city all be named?
Yes. The link carries every additional insured your license agreement requires, with exact legal names and addresses.
Does coverage include move-in and move-out?
Yes, when the policy is written for the full run of dates, which is the standard approach for a show.
What does the link cost us?
Nothing. Set-up is free and the renter or vendor pays for their own policy.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.