Insurance Links for Community Centers
Room renters and event vendors at your community center buy their own liability coverage through one link, with your organization named.
Set up my link →How insurance works at community centers
Community centers rent to everyone: a birthday party in the multipurpose room, a church service on Sunday morning, a martial arts class on Tuesdays, a vendor craft fair in December, a memorial on short notice.
Every one of those is a different risk, the rental fee is usually small, and the staff handling bookings are not insurance people. Asking each renter for a certificate — and then evaluating it — is work the rental fee doesn't pay for.
A link makes the requirement self-service. The renter buys for their date, the certificate arrives naming the center, and nobody on your staff has to read a policy.
What you're actually exposed to
- A guest is injured at a renter's event in a hall, a gym, or a parking lot.
- A recurring class or program operates without its own coverage.
- An inflatable or activity at a children's party causes an injury.
- A vendor at a craft fair or market held in your building has no coverage.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your center. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your center is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
What about recurring renters like weekly classes?
A recurring renter is usually better served by an annual policy naming your center, which the link offers alongside single-date coverage.
Is a certificate worth requiring for a small rental?
The exposure doesn't scale with the rental fee. A link costs nothing to use, so applying it to every booking is simpler than deciding which ones are big enough.
Can we name a city or a parent organization too?
Yes. The link can carry more than one additional insured, so a city, a parks department, or a parent nonprofit is named alongside the center.
What does the link cost us?
Nothing. Set-up is free and the renter or vendor pays for their own policy.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.