TULIP Insurance Links for College Campuses
External groups using campus space buy their own TULIP coverage through one link, with your institution named as additional insured.
Set up my link →How insurance works at college campuses
Universities are where the word TULIP comes from. Tenant and user liability programs exist because campuses rent space to outside groups constantly — conferences, camps, weddings in the chapel, community meetings, film shoots, 5Ks — and the institution's own coverage was never meant to sit behind them.
What makes it hard is the volume and the decentralization. Space is booked by a dozen different departments, each with its own coordinator, and the insurance condition is enforced unevenly across them.
One link, used by every department that books external space, makes the requirement consistent. The group buys for their dates and the certificate naming the institution, the board of trustees, or the state system comes back the same way every time.
What you're actually exposed to
- An attendee at an external group's event is injured in a campus building or on the grounds.
- A camp or youth program run by an outside organization produces a claim.
- A vendor at an external event — catering, equipment, entertainment — has no coverage.
- Departments enforce the insurance condition inconsistently and nobody has a complete file.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your institution. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your institution is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
What is a TULIP for a university?
A Tenants' and Users' Liability Insurance Policy — short-term liability coverage bought by an outside group using campus facilities, naming the institution as additional insured. It keeps an external group's event risk on the external group.
Can the trustees or a state system be named too?
Yes. The link carries every entity your facility-use agreement requires, with the exact legal names and addresses your risk office specifies.
Can several departments use the same link?
Yes, and that's usually the point. One link used across every department that books external space is what makes enforcement consistent.
Do vendors at external events need their own?
Yes. A caterer or entertainer hired by the group is an independent business, and the group's policy generally won't answer for their work.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.