Insurance Links for Botanical Gardens
Wedding and event renters and their vendors buy their own liability coverage through one link, with your garden named as additional insured.
Set up my link →How insurance works at botanical gardens
Garden rentals are a meaningful revenue line for most botanical gardens and arboretums, and they bring outside vendors into a collection that took decades to grow.
The renter's event is one exposure. The florist staking into a bed, the caterer running a generator cable across a lawn, the rental company driving a cart past a specimen tree — those are separate businesses, and they're the ones most likely to damage something irreplaceable.
A renter link and a vendor link cover both, and the vendor link is the one that matters more here than at most venues.
What you're actually exposed to
- A guest is injured on a garden path, a bridge, or uneven ground during a private event.
- A vendor's staking, anchoring, or vehicle damages plantings, beds, or specimen trees.
- Catering equipment or lighting damages turf, hardscape, or a glasshouse.
- An outside vendor carries no coverage and the garden absorbs the loss.
There are two links — most places need both
A renter's policy covers their event. It does not cover the food vendor they hired or the band they booked. Those are separate businesses with separate exposure, so they need their own coverage — and you need to be named on that too.
Whole-space link
For the person or company renting your entire space for their own event. They buy a TULIP for the dates they have the place, and you're named as additional insured on it.
Weddings, receptions, reunions, birthday parties, clubhouse rentals, conferences, corporate offsites, fundraisers, memorials.
Vendor link
For each business working inside the event — they buy their own policy for their own booth or act, and your grounds are named on each of those policies.
Food vendors, entertainers, product and merchandise sellers, antique dealers, clothing sellers, crafters, service vendors.
You can set up one or both on the same form below — there's no extra cost either way, and the renters and vendors buy their own coverage.
How it works for your grounds
Require proof of insurance from your vendors and space renters without collecting it by hand. One set-up, then the certificates come to you instead of you chasing them.
You Sign Up
Complete a short one-time form to open your grounds' account — free, no obligation.
We Create Your Links
We build a custom link for whoever rents the whole space, and one for your vendors.
You Share Them
Put the links in your vendor packet, booth application, rental contract, or event page.
They Buy Coverage
Each vendor or space renter buys their own event liability policy in minutes.
Certificates Auto-Issue
A certificate naming your grounds as additional insured is emailed to them and to you.
Your vendors are eligible too
It isn't only the person who rents your garden. The businesses that work your events can buy their own event liability coverage through your vendor link — for a single day, a weekend, or a whole season of dates.
Booths, stands, concession trailers, and food trucks serving at your event.
Bands, DJs, dancers, magicians, face painters, and stage acts.
Booths selling goods, gifts, souvenirs, or packaged products.
Flea market, swap meet, and estate dealers selling from a booth.
Boutique, vintage, and apparel vendors working your market.
Handmade goods, art, jewelry, candles, and maker booths.
Rentals, staffing, inflatables, photo booths, and setup crews.
Host something that isn't on this list? Tell us on the set-up form and we'll confirm whether it's eligible.
Each vendor is named on their own policy and your garden is named as additional insured — so one vendor's claim stays with that vendor.
Ready to set up your link?
Set-up takes about two minutes and costs you nothing — the renter or vendor pays for their own policy. We provision your custom link from there.
Free to set up · No contract · The renter or vendor pays for their own policy
Set up your link
Complete this one-time form and our team will provision your custom link. You'll receive it by email once your account is set up.
Frequently asked questions
Should we require coverage from vendors as well as renters?
At a garden, yes. Most of the realistic damage comes from vendors setting up, not from guests. A renter's policy generally won't respond to a florist's or rental company's own work.
Does coverage address damage to plantings?
A vendor's general liability policy addresses property damage they cause. Because garden collections can be hard to value and replace, many gardens require a higher damage-to-premises limit, which you can set on your link.
Can set-up and tear-down days be included?
Yes. Coverage can be written across the full run of dates rather than the event day alone.
How does our garden get named as additional insured?
Automatically. Your exact legal name and mailing address are built into your link, so each policy bought through it names our garden as additional insured without anyone having to request an endorsement from an agent.
Is everything eligible?
No. Coverage is subject to the carrier's eligibility rules, and some events and activities can't be written. Your link tells someone up front if they don't qualify, so nobody shows up thinking they're covered.